Fleet fuel spend
“summarize fuel spend and gallons by vehicle and month and cost per mile from the fuel card transactions”
summarize fuel spend and gallons by vehicle and month and cost per mile from the Fuel card transactions, assigning miles to the later transaction's month.
What the agent built
1 step, each one an ordinary Mammoth step you can open and change.
- FileFuel card transactionsCSV export · 20 rows
- StepSummarize monthly fuel and milesStep 1
- ResultVehicle Fuel Summary18 rows
- ScheduleRuns when you sayProposed
Checked on the sample files: every step ran, 18 rows came out.
- Download Fuel card transactions sample (20 rows)Excel: Fuel cards workbook > Transactions sheet > Save As CSV
What you get back
The result of that run, the rows to look at first.
| Vehicle | Month | Fuel spend | Gallons | Miles | Cost per mile |
|---|---|---|---|---|---|
| Chevy Express 2 | 2026-10-01 | 83.46 | 21.40 | · | · |
| Chevy Express 2 | 2026-11-01 | 80.72 | 20.80 | 475 | 0.17 |
| Chevy Silverado 7 | 2026-09-01 | 78.39 | 20.10 | · | · |
| Chevy Silverado 7 | 2026-10-01 | 72.93 | 18.70 | 386 | 0.19 |
| Chevy Silverado 7 | 2026-11-01 | 74.88 | 19.20 | 414 | 0.18 |
| Ford F-150 9 | 2026-09-01 | 76.44 | 19.60 | · | · |
| Ford F-150 9 | 2026-10-01 | 74.84 | 18.90 | 532 | 0.14 |
| Ford F-150 9 | 2026-11-01 | 68.25 | 17.50 | 373 | 0.18 |
| Ford Transit 12 | 2026-09-01 | 73.36 | 18.40 | · | · |
| Ford Transit 12 | 2026-10-01 | 135.98 | 34 | 774 | 0.18 |
| Ford Transit 8 | 2026-10-01 | 60.39 | 15.30 | · | · |
| Ford Transit 8 | 2026-11-01 | 57.72 | 14.70 | 325 | 0.18 |
How do you build a fuel report from fuel card transactions?
Export the fuel card transactions to Excel, then group them by vehicle and month. The workflow totals fuel spend and gallons, and it calculates cost per mile from the matching miles. Miles are assigned to the later transaction's month.
How it works
How to use the Vehicle Fuel Summary workflow
- 1Get early accessWe invite people in small batches, job by job. You'll land on this workflow, already built and checked on the sample files.
- 2Swap in your exportsUpload your own files as they come out of your tools. The agent checks the workflow on your rows.
- 3Change it in words, then turn it onSay what to change and see the new result before anything saves. Then choose when it runs.
Vehicle Fuel Summary: questions
What export should you use?
What happens to rows that do not match a rule?
How do you change the rules?
Get early access to this workflow
It will open already built and checked on the sample files. Swap in your own exports and see your result.
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