Workflow · Reconcile · Opening soon

Payment terms compliance

Export your vendors, bills, and bill payments from QuickBooks. Mammoth checks payment terms and lists bills paid early or late.

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Someone typed

“check that we pay vendors on their payment terms and list bills paid early or late”

The agent read it as

Check that we pay vendors on their payment terms and list bills paid early or late from Vendor list, Bills and Bill payments.

What the agent built

6 steps, each one an ordinary Mammoth step you can open and change.

File

Vendor list

CSV export · 8 rows

File

Bills

CSV export · 15 rows

File

Bill payments

CSV export · 15 rows

Step

Make vendor key

Step 1

Step

Find final payment date

Step 2

Step

Make bill keys

Step 3

Join

Add vendor terms

15 of 15 paired

Join

Add payment date

15 of 15 paired

Step

List early and late bills

Step 6

Result

Early Late Bill Payments

4 rows

Schedule

Runs when you say

Proposed

File
Vendor list
CSV export · 8 rows
File
Bills
CSV export · 15 rows
File
Bill payments
CSV export · 15 rows
Step
Make vendor key
Step 1
Step
Make bill keys
Step 3
Step
Find final payment date
Step 2
Join
Add vendor terms
15 of 15 paired
Join
Add payment date
15 of 15 paired
Step
List early and late bills
Step 6
Result
Early Late Bill Payments
4 rows
Schedule
Runs when you say
Proposed

Checked on the sample files: every step ran, 4 rows came out, and the join paired 15 of 15 rows; the join paired 15 of 15 rows.

Download Vendor list sample (8 rows)QuickBooks: Expenses > Vendors > Export
Download Bills sample (15 rows)QuickBooks: Expenses > Bills > Export
Download Bill payments sample (15 rows)QuickBooks: Expenses > Bill payments > Export

What you get back

The result of that run, the rows to look at first.

Early Late Bill PaymentsSample data4 rows

Bill number	Bill vendor	Payment timing	Days early or late	Vendor terms	Due date	Payment date	Bill amount (USD)
BP-7714	Blue Peak Logistics	Paid late	3	Net 15	2026-10-07	2026-10-10	1,835.50
FR-1912	Foxglove Repairs	Paid late	5	Net 15	2026-10-23	2026-10-28	1,440
EC-3308	Ember Cloud Services	Paid late	1	Net 30	2026-11-02	2026-11-03	6,125
DP-2207	Driftwood Print Studio	Paid early	-1	Due on receipt	2026-10-01	2026-09-30	975

4 rows in the result. Sample data: illustrative figures, not business results.

How do you check vendor payment terms and list bills paid early or late?

Export the Vendor list, Bills, and Bill payments from QuickBooks, then upload them. Mammoth matches each bill to its vendor, adds the payment date, and compares it with the vendor terms. You get a list of bills paid early or late.

How it works

How to use the Early Late Bill Payments workflow

1Get early accessWe invite people in small batches, job by job. You'll land on this workflow, already built and checked on the sample files.
2Swap in your exportsUpload your own files as they come out of your tools. The agent checks the workflow on your rows.
3Change it in words, then turn it onSay what to change and see the new result before anything saves. Then choose when it runs.

Early Late Bill Payments: questions

What export should I use from QuickBooks?

Export the Vendor list, Bills, and Bill payments files from QuickBooks. Those files give the vendor terms, bill dates, and payment dates needed for the check.

What happens to rows that do not match?

Rows that do not find a matching vendor or bill stay out of the matched result. You can review them separately and fix the source files if needed.

How do I change the rules?

Change the matching and timing rules in words, such as which columns to use as keys and how to judge early or late payment. Then rerun the workflow on the same exported files.