Email a View as a file, once or after every update
Mammoth can email a View as a file to people in your workspace. Send it once from the download icon (⬇) → Save a copy → Email, or set up Export → Email to send it each time the export runs. Email exports are on every plan, and only workspace members can receive either kind.
To email a dashboard's headline numbers instead of rows, use Email updates.
Email a copy to workspace members
- Click the download icon (⬇) and choose Email.
- In To, add people from this workspace. You are added by default.
- Choose CSV, Excel or JSON.
- Click the button that names your format, for example Email CSV.
The popover says "Only people in this workspace. Sends once, now." When it is sent, a toast says, for example, "Sent to 3 people". For another format or a schedule, the popover points you to the export: "Need another format, or to send on a schedule? Use Export, then Email."
Email a View as a file after every update
- Click Export → Email.
- In To, add people from this workspace, up to 50. Each person gets their own email.
- Enter a Subject and, optionally, a Message.
- Pick the File type. CSV is the default.
- Optionally tick Don't send when there are no rows, and use Send a test to me to check it.
- Click Apply.
By default the email sends whenever the data updates. To limit how often, or to put it on a schedule, see Limit how often an email export sends.
Put the View name, row count and date in the subject
Under Subject, Fill in: has three buttons. Each inserts a fill-in, shown in curly brackets, that Mammoth replaces when it sends:
| Button | Replaced with |
|---|---|
{view} | The View's name |
{rows} | The number of rows sent |
{date} | The send date, such as 4 Nov 2026 |
The default subject uses all three, so an email reads like "Overdue invoices · 1,204 rows · 4 Nov 2026". The subject holds up to 200 characters and the message up to 2,000.
Preview and test the email export
The Preview box shows the subject as it will read today, the sender (your name, via Mammoth, to each person on the list), your message and the file. The email itself also shows the first 5 rows (up to 6 columns).
Send a test to me sends a copy to your own inbox ("Test sent to" your address). If you type an address that isn't a workspace member, the form warns that they can't get it.
People who stopped these emails
Every email has a link to stop getting it. The person who uses it sees "You won't get these emails any more. Whoever set them up can add you back." The form then lists them under To, for example "Sam stopped these emails on 3 Nov 2026". Click Add back to put a workspace member back on the list.
Large files and download links
Mammoth attaches files up to 10 MB, because many company mail servers refuse larger messages.
| File size | What the email carries |
|---|---|
| Up to 10 MB | The file, attached |
| Over 10 MB, but 10 MB or less once zipped | The file in a .zip, attached. Excel and Parquet files are never zipped (Excel is already compressed), so a big one goes as a link |
| Over 10 MB even zipped | A download link only that person can open, for 7 days |
Opening the link while signed in shows Your file is downloading and starts the download; if it doesn't start, use the download button. The page says until when the link works. After that it shows This link has expired. A link that isn't valid shows This file can't be opened ("This link isn't valid.").
Limits
| Item | Limit |
|---|---|
| Recipients of an email export | 50 workspace members |
| Attachment | 10 MB (larger files are zipped or sent as a 7-day link) |
| Subject / message | 200 / 2,000 characters |
| Excel file | 50,000 rows |
| Formats for a one-off email | CSV, Excel, JSON |
Troubleshooting email exports
| Message | Cause | Fix |
|---|---|---|
| "Excel holds up to 50,000 rows, and this view has more." | The file type is Excel and the View is bigger | Pick CSV or another file type |
| "An email export can go to at most 50 people." | More than 50 people in To | Remove some people, or set up a second export |
| "The test email couldn't be sent. Try again." | The test send failed | Try again |
Related
- Download a View: save the file yourself instead.
- Set up an export: plans, when it runs and send only new rows.
- See when an export runs: Send at most, run history and who an email reached.
- Send messages: automation emails with CSV files.
Something wrong? support@mammoth.io